How Much Does Shop Management Software Cost for a Talyer?

For Garage, the starting price is From ₱1,199 a month, one user, up to 100 job orders a month. Premium is ₱3,299 a month. Those are useful starting numbers, but your buying decision needs the users, volume and features your talyer actually requires.

A subscription that fits one person handling the desk may not fit a team that needs separate access. A plan that covers a quiet month may not cover your busy month. And a low price does not help if the feature you need belongs to another plan.

Build the budget around your working day. Then test whether the system addresses a problem you can identify and measure.

Start with the cost of your required setup

There is no market-wide average price claimed here. Compare written quotes for the same requirements instead of comparing the largest number on one feature page with the smallest number on another.

List everyone who needs access. Perhaps you write the job orders while another person handles payments. Perhaps a mekaniko must update completed work directly. Ask how the provider charges for that arrangement and what each person can do.

Then count your job orders in a normal month and a busy month. Use your records rather than a guess based on the number of people in the shop. Check whether repeat visits, canceled jobs and open jobs affect the allowance.

Use this worksheet before accepting a quote:

An unanswered cell is an open buying question. Do not enter zero just because the website does not display a separate charge. Equally, do not add a guessed expense when your existing setup already covers it.

What Garage’s starting price includes—and where to check Premium

Garage Essential’s published starting offer is:

From ₱1,199 a month, one user, up to 100 job orders a month.

The user allowance and volume ceiling belong with the price. If your process needs several users, ask for the total for that setup. If you expect more than 100 job orders, establish a suitable plan before you subscribe.

Ask how job orders are counted and what happens when the ceiling is reached. This article does not establish an overage price or a particular rule for canceled or unfinished jobs. Get those answers directly.

The important feature distinction is:

Premium costs ₱3,299 a month. Confirm the included users, volume terms and any additional requirements for your intended setup. Do not carry the Essential allowance across to Premium without checking.

Choose the feature level first, then compare the cost. If you need inventory control to track parts, evaluate the plan that includes it. If you only need basic reports, do not assume you must pay for advanced cost and profit analysis.

Use current functions during the trial. Ask the person who will do the work to create a job order, record parts and labor, and find the vehicle’s previous visit. Tick a requirement only after you have seen the relevant task completed. What a job order should record, field by field, is in our guide to the automotive job order form.

Put the subscription inside your monthly expense budget

Give software its own line beside your actual rent, payroll, utilities, connectivity, bookkeeping and other operating expenses. Use your talyer’s figures. This guide does not provide a national rent or wage estimate.

Separate recurring charges from transition costs. Staff time spent preparing records belongs in the decision, but it should not appear every month if the task happens only during setup.

Count the additional internet or device cost caused by the change. If your existing phone and connection work for the tasks you tested, do not assign their entire existing cost to the new subscription. If you need another device, use an actual purchase quote.

For an illustrative 80-job-order month, the Essential base subscription divided by 80 is about ₱14.99 per job order. That is an allocation of the monthly base cost, not a per-job selling price. It excludes any additional charges and assumes the one-user arrangement fits.

The monthly subscription still needs paying in a quieter month. Compare it with the cash you expect to have available, rather than assuming each new job will pay its share on schedule.

Keep the budget provisional until your unanswered items have written prices or confirmed terms.

Compare the cost with problems you can measure

Do not buy against a promise that software will pay for itself. Investigate the losses and repeated work in your own shop first.

Start a short log of incidents. Record what happened, the job reference, the time spent and any amount genuinely lost. Keep separate categories for a missing record, a missed charge and a return visit.

A paper job order you cannot find

When a form goes missing, record the search time and whether you recovered the original. Note whether anyone had to reconstruct the customer’s complaint or approval.

Then test the replacement process. Can someone who did not handle the job find the record and its supporting documents? A digital entry with missing details should not count as a solved filing problem.

A part fitted but missing from the final invoice

Check the trail from parts used to completed work and the separate invoice. If an item was omitted, establish whether the charge was later recovered before recording a permanent loss.

Distinguish sales value from contribution after the relevant parts cost. Avoid counting the same incident once as a missing charge and again as a missing payment. Your accountant can help you choose a consistent measure.

A returning vehicle with no useful history

Log the time spent finding or recreating the earlier work. Separate that from new diagnostic work the vehicle needs anyway. Do not label the full cost of a return visit as avoidable without checking why it returned.

During the trial, search using the plaka and follow a sample vehicle to its earlier work. Check the actual detail available and the effort needed to retrieve it. Make the observed result part of your buying decision.

Use a conservative worksheet, not an assumed saving

Suppose your own incident log identifies ₱600 in unrecovered contribution from missed parts charges and four hours of repeated administration. If you assign those hours an internal planning value of ₱200 per hour, the worksheet shows ₱800 of time and ₱600 of contribution.

That is a hypothetical example, not a typical talyer result or a Philippine wage rate. The combined planning value is ₱1,400, but only ₱600 represents the stated lost contribution. The time value is not automatically cash you can use to pay a subscription.

Ask which incidents the tested workflow could prevent. If approvals remain unrecorded or parts never get entered, buying software alone has not resolved the process.

Use a cautious estimate of improvement, then include the full quoted cost of your setup. If the decision only works when every error disappears, revisit the assumptions.

This is a manual buying worksheet. It does not imply that Essential includes Cost & Profit Analytics; that feature is Premium only.

Budget for switching before you cancel the old system

The cost of changing includes preparing records, checking them and teaching the team where to work. Get the import scope established before relying on historical data in a replacement system.

For Garage, importing customers, vehicles and history requires CSV files that you provide, followed by a technical review. You export the files from your current system and supply them for assessment. The team then confirms what can be brought across.

This is conditional on the files and the assessment. Do not budget on the assumption that every record, attachment or historical report will transfer. Import charges and timing need direct agreement; no price or completion period is promised here.

Export the useful detail while access is active

Before canceling, request and open:

• Customer records, including original customer references and contact details.
• Vehicle records, including plaka, identifying details, odometer history where recorded and linked customer references.
• Job orders, complaints, diagnoses, completed services, dates and approvals.
• Parts and labor lines, quantities, values and links to the original jobs.
• Original invoices, credits, payment records and outstanding balances.
• Relevant reports, attachments and inventory records, where used.

Ask for structured records in CSV and preserve original documents separately. Keep the identifiers connecting customers, vehicles, jobs and financial records. A monthly sales total alone will not answer which part was fitted to a particular car.

Keep an untouched export and work on a copy. Document date formats, column meanings and whether monetary amounts include tax. Agree a secure method for providing the files for review.

Keep preservation separate from importing

An archive and an import have different acceptance tests. For the archive, can you retrieve the original evidence without the old login? For the import, can you find the agreed fields and relationships in the new system?

Test an older job, a vehicle with several visits, an outstanding balance and a credit. Compare a sample of detailed records as well as totals. Preserve old reports with their filters so you know what their figures represent.

Plan an overlap appropriate to your contract and testing. Choose a clear cut-off for new work. Decide where open jobs will finish and where payments against older invoices will be recorded. Capture transactions made after the first export.

Cancel only after the agreed records are checked and the archive is usable. Confirm final access, export arrangements and your retention duties separately. No single Philippine retention period for all these record types is asserted here.

Keep your Philippine tax invoice process in the budget

Garage supports job orders, estimates, history and operational control. It does not issue your Philippine registered tax invoice. Keep the required invoicing arrangement and its actual costs in your budget.

BIR’s RMC No. 77-2024 digest distinguishes a duly registered VAT Invoice from a duly registered Non-VAT Invoice under the applicable rules. A job order or software-generated PDF should not be assumed to replace that invoice.

Ask your Revenue District Office (RDO) how your intended setup affects the requirements for your business. Do not assume that a small talyer’s size settles every question about using software. Confirm the arrangement before changing the tax invoicing process. The current rules are set out in Invoice or Official Receipt: what Philippine repair shops must issue.

Link the separate invoice reference to the completed job, then reconcile work, invoicing and payments. This lets you test the operational system without treating it as a replacement for a tax function it does not provide.

Decide with a written quote and a completed trial

Before paying, you should have a total for the required users, a plan that fits your volume, and confirmation that the features you need are included. You should also know the import conditions and how you can retain records if you leave later.

Use the trial to run a normal job from intake to completed work. Have the usual person enter it. Retrieve a previous record. Check the handoff to your separate invoice process. Write down the gaps as well as the tasks that worked.

Choose the setup you can afford and operate consistently. The useful price is the cost of that setup, supported by a workflow your team has actually tested.

Prices and plan terms were checked in November 2026 and can change — confirm the current figures and allowances before you buy. Tax invoicing requirements should be confirmed with your BIR RDO. This is general information, not legal or tax advice.