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html-to-docx
html-to-docx
html-to-docx
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2026-07-03T23:57:32.840Z
2026-07-03T23:57:32.840Z
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Annotated Sample — this is what a complete, honest auto repair invoice looks like
Summit Auto Care
1
4820 Ridgeline Ave, Denver, CO 80211
(303) 555-0148 | service@summitautocare.example | CO Repair Reg. #R-88214
INVOICE
2
Invoice #:
INV-2026-0412
RO #:
RO-1187
Date:
06/12/2026
Payment:
Due upon receipt
Bill To
3
Maria Delgado
(303) 555-0192
maria.d@example.com
Vehicle
4
2019 Honda CR-V EX | Plate: CO ABC-1234
VIN: 2HKRW2H85KH612345
Odometer
5
In: 87,412 mi
Out: 87,418 mi
Customer Concern & Work Performed
6
Customer states:
grinding noise from front wheels when braking.
Work performed:
Road tested and confirmed noise. Measured front pads at 2mm, rotors scored below spec. Replaced front brake pads and rotors (both sides), bedded new pads, road tested — noise resolved.
Description
Qty / Hrs
Rate / Unit Price
Amount
Labor — billed as hours × rate
7
Brake system diagnosis & road test
0.5 hr
$125.00/hr
$62.50
Replace front brake pads & rotors, both sides
1.8 hr
$125.00/hr
$225.00
Parts — brand + part number on every line
8
Wagner OEX1521 ceramic brake pad set — front (aftermarket)
1
$64.99
$64.99
Bosch 40011475 front brake rotor (aftermarket)
2
$52.50
$105.00
Fees
Shop supplies fee
9
—
—
$12.00
Hazmat / waste disposal fee
10
—
—
$6.00
Warranty & Authorization
12
Warranty:
24 months / 24,000 miles on parts and labor for the repairs listed on this invoice, whichever comes first.
Authorization:
Estimate #EST-1187 approved by customer on 06/12/2026 at 9:42 AM (phone).
Customer signature — acknowledges receipt of vehicle and this invoice
Labor subtotal:
$287.50
Parts subtotal:
$169.99
Fees:
$18.00
Subtotal:
$475.49
Sales tax (8.25%, parts only)
11
:
$14.02
TOTAL DUE:
$489.51
What each number means
1
Shop identity.
Legal name, address, phone — and in many states a repair license/registration number. This is who the contract is with.
2
Invoice # and RO #.
Unique IDs for the bill and the internal job. Reference these in any warranty claim or dispute.
3
Your information.
Ties the repair and its warranty to you.
4
Vehicle + VIN.
The 17-character VIN permanently links this repair to this exact car — key for warranty, recalls, and resale history.
5
Odometer in/out.
A few miles' difference is normal — it's the road test.
6
Concern & work performed.
Your complaint in the shop's words, and specifically what was found and done. Vague summaries deserve questions.
7
Labor lines.
Hours (decimal) × hourly rate = amount. Hours usually come from industry labor-time guides ("book time"). Every labor charge should show its hours.
8
Parts lines.
Brand + part number + qty + unit price. Part numbers let you verify exactly what was installed; OEM vs. aftermarket should be identified.
9
Shop supplies fee.
Small charge for consumables (rags, cleaners, gloves). Normal when modest, capped, and disclosed.
10
Hazmat/disposal fee.
Regulated disposal of used fluids and components. A few dollars per job is typical.
11
Sales tax + total check.
Rate shown next to the amount (most states tax parts; some tax labor). Labor + parts + fees + tax must equal the total — do the math.
12
Warranty & authorization.
Coverage in writing (months/miles, parts and labor) plus proof you approved the work before it started.
Free annotated sample by
garageauto.app
— shop management software for auto repair shops, starting at $39/mo. Sample shop, customer, and prices are fictional.
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